Purchase Order Control

Purchase Order Control (POC)

Have more control over your purchase orders in Sage 50.

With the Purchase Order Control add-on you are able to set up an authorisation process to help you maintain control over your purchase orders (PO).

An email notification will inform the authoriser that a PO has been raised by a certain individual and it requires authorisation. The authoriser will then ‘reject or ‘approve’ the PO, which will not be processed until the authoriser has granted permission.

Key benefits of the Purchase Order Control:
  • Having greater control over budgeting by assigning spending limits and automatically generating authorisation emails that require approval.
  • Having an audit trail of who has raised POs.
  • Restricting user access to Sage 50 Accounts and protecting the integrity of your data.
  • Saving you money by reducing the number of users you need in Sage 50 Accounts.

Main features
  • POC Hierarchy Structure
    Hierarchy structure
  • POC Authorisation Team
    Authorisation team
  • POC Spending Limits
    Spending limits
  • POC Restrictions
    Restrictions
  • POC Auto-send to Supplier
    POC auto-send to supplier
  • Hierarchy structure: Set up multi-level hierarchies so that different teams / users can have different levels of authorisers. If there is no authoriser in a team to give the final approval for a PO, it can be auto-escalated until there is an authoriser, however many levels up that may be.

  • Spending limits and budgets: Set up individual spending limits for users / teams as well as overall budgets.

  • Restrictions: Apply restrictions on nominal codes, supplier codes, departments, products, funds, projects and cost codes for individual users or apply to a group policy.

  • Auto-send to supplier: Automatically email the supplier once the PO has been approved.

  • All electronic: POC requests and approvals are done via email, so there is no paper chase or risk of losing documents.

  • Number of users: Additional Sage users are not required to use POC, for example you can have 50 POC users but only 2 Sage users.

  • Web App: Access all of POC desktop features online.


POC Customer Review and Video
"Sweeep Kuusakoski Ltd, a £12 million turnover electronic waste recycler in Kent, was looking to improve its internal controls without imposing a paperchase. Having been introduced to Advantage at the end of 2013, they proceeded to work with us to design a purchase order processing system which integrates neatly with Sage. It works brilliantly, we can set individual authorisation limits by a variety of parameters, not just financial limits, and since everything is electronic, all approvals are done online. We raise some 6,000 orders a year and the system has had no problem handling them. The support we have received has been excellent and working with Dan and his team has been a pleasure. Yes there were some issues at the start, but everything was sorted quickly and our users were mostly unaware of the developments going on behind the scenes. The system has now evolved to do more than we currently need and has seamlessly become part of the way we operate. Our auditors have been very impressed." Jim McDougall, Financial Controller


Would you rather talk to someone about your requirements?0330 335 0011